Privacy Policy
Last updated: 04/08/26
This privacy policy explains how Northern Visions Limited (“Northern Visions”, “NVTV”, “we”, “us”, “our”) collects, uses and protects your personal information when you visit or interact with our website at nvtv.co.uk (and any subdomain or successor domain), and when you contact us, volunteer with us, or take part in our training programmes.
We are committed to protecting your privacy and handling your personal data responsibly, in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and, where applicable, the Privacy and Electronic Communications Regulations (PECR).
If you have any questions about this policy or how we handle your personal information, please contact us at feedback@northernvisions.org.
Who we are
Northern Visions Limited is a community media organisation based in Belfast, operating the NVTV community television service and related arts and digital media projects.
Data controller: Northern Visions Limited
Registered address: Exchange Place, 23 Donegall Street, Belfast, BT1 2FF
Contact email: feedback@northernvisions.org
What information we collect
We collect different types of personal information depending on how you interact with us.
When you use our Contact form: We collect your name, your email address, the content of your message and any other information you choose to include in your message. Please avoid including sensitive personal information in the contact form unless it is necessary for your enquiry.
When you apply to volunteer or take part in training: We collect the information required to process and administer your application, which may include:
[INSERT FINAL LIST OF INFORMATION COLLECTED FROM VOLUNTEERING/TRAINING FORMS]
Where we ask for information that is optional, we will make this clear. Where information is necessary for us to process an application or provide a service, we will explain this where appropriate. If you do not provide information that we need, we may be unable to process your application or provide the relevant service.
Some of our activities may involve children and young people. Where we collect personal information about children or young people, we take additional care to ensure that it is handled fairly, securely and in accordance with applicable data protection and safeguarding requirements.
When you browse our website
Depending on your cookie and privacy settings, we may collect technical and usage information about your visit, including: approximate location, device type, browser type, pages visited, how you arrived at our website and information about how you interact with our website.
Some of this information is collected through Google Analytics or other technologies that require your consent. See the Cookies section below.
Special category personal data
We do not normally ask you to provide special category personal data through this website. Special category data includes information such as health information, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, genetic or biometric information used for identification, and information concerning sex life or sexual orientation.
If you choose to include sensitive information in a message, application or other communication with us, we will only process that information where there is an appropriate lawful basis and, where required, an additional condition under data protection law.
Where we collect special category data as part of a particular activity, we will explain the purpose and relevant legal basis when appropriate.
How we use your information
We use personal information for the following purposes:
Where we rely on legitimate interests, we will consider the impact of the processing on individuals and ensure that our interests do not override your fundamental rights and freedoms.
We do not use your personal information for solely automated decision-making that produces legal or similarly significant effects, and we do not sell or rent your personal information to third parties.
Cookies and similar technologies
Our website uses cookies and similar technologies to help it function properly and, where you consent, to understand how visitors use our website.
When you first visit our website, you will be shown a cookie consent banner which allows you to choose which categories of non-essential cookies and similar technologies you are happy for us to use.
You can change or withdraw your preferences at any time using the cookie settings link in our website footer.
We use the following broad categories:
Strictly necessary cookies: these are required for the website to function correctly. They do not require consent where they fall within the relevant exemptions under applicable law.
Analytics cookies: these may be set by Google Analytics to help us understand how visitors use our website, for example which pages are popular. These are only used where you have given the required consent.
Third-party embedded content: when you choose to load or play a video embedded from YouTube or Vimeo, those platforms may use cookies or similar technologies and collect information about your visit. Such content and technologies will only be loaded where the required consent has been obtained or where you have actively chosen to load the content, as applicable.
For more information about the specific cookies and similar technologies we use, their purposes and durations, and how you can manage your preferences, please see our separate Cookies Policy.
Embedded content from other websites
Some pages on our website include embedded video content from YouTube and Vimeo.
When third-party embedded content is loaded or played, the relevant provider may collect information about your visit, use cookies or similar technologies, and process information in accordance with its own privacy policy. If you are logged into an account with the relevant provider, that provider may also be able to associate your interaction with that account.
We encourage you to review the privacy policies of both YouTube/Google and Vimeo.
Sharing your information
We will not share your personal information with third parties except where there is a lawful basis to do so, including in the following circumstances:
Service providers: we may share personal information with organisations that provide services to us, such as our website hosting provider, email provider and our Cookie Consent Banner provider. Where these organisations process personal information on our behalf, we will have appropriate contractual arrangements in place where required by law.
Funding bodies: we may provide relevant information to funding bodies such as Arts Council NI, the Ulster-Scots Agency or NI Screen where this is necessary to meet funding, monitoring or reporting requirements.
Legal and regulatory purposes: we may disclose information where required by law, regulation or legal process, or where necessary to protect the rights, safety or property of Northern Visions, our staff, volunteers, participants or members of the public.
With your consent we may disclose personal information where you have given consent and consent is the appropriate lawful basis for the disclosure.
We do not disclose more personal information than is reasonably necessary for the relevant purpose.
International transfers
Some of the organisations that provide services to us may process personal information outside the United Kingdom.
Where this involves a restricted transfer of personal data under UK data protection law, we will ensure that the transfer is permitted under the UK GDPR. Depending on the circumstances, this may include relying on UK adequacy regulations or using appropriate safeguards such as the UK International Data Transfer Agreement or UK Addendum to the EU Standard Contractual Clauses.
Information about relevant third-party providers and their processing of personal information is available in our Cookies Policy or, where appropriate, from us on request.
How long we keep your information
We retain personal information only for as long as it is reasonably necessary for the purposes for which it was collected, taking account of our legal, regulatory, contractual and funding obligations.
Our retention periods include:
Contact form enquiries: normally retained for [INSERT PERIOD] after the enquiry has been resolved, unless a longer period is reasonably required for legal, operational or other legitimate purposes.
Volunteering and training applications: retained for [INSERT PERIOD], taking account of relevant safeguarding, legal, contractual and funding requirements.
Information relating to participants and funded activities: retained for [INSERT PERIOD], where necessary to meet applicable funding, audit or reporting requirements.
Analytics data: retained in accordance with the Google Analytics retention settings configured for our website: five years.
When personal information is no longer required, we will securely delete it or anonymise it where appropriate.
Your rights
Under UK data protection law, you may have the following rights, depending on the circumstances:
Access: to obtain a copy of the personal information we hold about you.
Rectification: to ask us to correct inaccurate or incomplete information.
Erasure: to ask us to delete your personal information in certain circumstances.
Restriction: to ask us to restrict how we use your personal information in certain circumstances.
Object: to object to processing where we rely on legitimate interests as our lawful basis. In some circumstances we may continue processing where we have compelling legitimate grounds to do so.
Data portability: to receive certain personal information in a structured, commonly used and machine-readable format, and to ask us to transmit it to another organisation, where applicable.
Withdraw consent: where we rely on your consent, you can withdraw it at any time. This will not affect the lawfulness of processing carried out before you withdrew your consent.
You also have an absolute right to object to the processing of your personal information for direct marketing purposes. To exercise your rights, please contact us at: feedback@northernvisions.org
We will normally respond to a request within one month. In certain circumstances, this period may be extended by up to a further two months, for example where a request is complex or you have made a number of requests.
We will not normally charge a fee for exercising your rights. However, where permitted by law, we may charge a reasonable fee or refuse to act on a request that is manifestly unfounded or excessive.
We may need to ask for additional information to confirm your identity before responding to a request.
Information received from other organisations
In some circumstances, we may receive personal information about you from another organisation or source rather than directly from you.
Where this happens, we will provide appropriate privacy information in accordance with applicable data protection law, unless an exception applies.
Complaints
If you are unhappy with how we have handled your personal information, please contact us first at: feedback@northernvisions.org
You also have the right to complain to the UK’s independent data protection regulator:
Information Commissioner’s Office (ICO)
Website: ico.org.uk
Telephone: 0303 123 1113
Further information about making a complaint is available on the ICO’s website.
Security
We take appropriate technical and organisational measures to protect personal information against unauthorised access, accidental loss, destruction, alteration or disclosure.
However, no method of transmitting information over the internet or storing information electronically can be guaranteed to be completely secure.
Changes to this policy
We may update this privacy policy from time to time to reflect changes in our activities, the way we process personal information, or applicable legal requirements.
Any changes will be published on this page with an updated “Last updated” date. We encourage you to review this page periodically.
Contact us
If you have any questions about this privacy policy or how we handle your personal information, please contact:
Northern Visions Limited
Exchange Place
23 Donegall Street
Belfast
BT1 2FF
Email: feedback@northernvisions.org